Terms & Conditions - The Photobooth Wagon
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Terms & Conditions

The Provider

   The Photobooth Wagon

 The Customer

The person booking The Photobooth Wagon and their related services for their event.
The following contract and its terms comprise an agreement between the Provider and the Customer for the hire of the Photo Booth or the Inflatable booth.
This written contract sets out the full, intentions of the parties and supercedes any previous written or oral agreements made between the parties.

Payment

A non-returnable deposit of 20% of the agreed rental charge is required to secure a reservation for the Photo Booth,  a confirmation email will be sent upon full payment of the deposit. The booth for hire will only be reserved once the deposit has been received from you.
The balance of the agreed rental charge is due 14 days before the Customer’s event – we will send an email confirming the date and venue location along with the invoice for the full balance of the booking. It is the Customer’s responsibility to ensure these details are correct.
If the Customer wishes to use the equipment for a period in excess of the agreed service period additional rental charges will be payable by the Customer to the Provider, calculated on a pro rata basis.
Payment of all additional rental charges must be made by the Customer before any additional service period commences.

Access, space & power requirements

The Customer will arrange for an appropriate space to be made available for the Photo Booth at the event venue. A minimum floor area of 5m x 5m is required for the Photobooth Wagon vehicle, and an area of 3m x 3m for the inflatable booth
The Photobooth must have suitable cover (ie indoors or under weather proof shelter) and level ground when in marquee.
The Customer will provide a mains electricity supply comprising a single 13amp socket located within the space designated by the Customer for the Photo Booth

Date changes & cancellations

Any request to alter the agreed date of the rental of the Photo Booth must be made in writing and at least thirty days prior to the Customer’s event
Any change of date is subject to the availability of the Photo Booth on the alternative date and receipt of a new booking contract.
If the Customer cancels an agreed rental of the Photo Booth up to thirty days before the rental date the deposit paid will be forfeit.
If the Customer cancels an agreed rental of the Photo Booth within thirty days before the rental date the full amount will be forfeit.
Any cancelled order is subject to the following cancellation charges:
Within 8 weeks prior to event 20% of order value
Within 6 weeks prior to event 50% of order value
Within 4 weeks prior to event 75% of order value
Within 2 weeks prior to event 100% of order value

Un-Avoidable Circumstances

We will not be liable and no compensation will be paid for any unexpected equipment breakdown, although all attempts will be made to repair/replace the item(s).
In the event of a vehicle breakdown, we will do our best to find a suitable alternative, however if this is not possible, we will refund 50% of the full hire fee.

Hire Period

The hire period for the booking will be stated on the confirmation email we provide to you. Use of our product will start at the agreed time and end at the agreed time. However, we will arrive approximately 1.5 hours prior to the specified start time of hire in order to set up.

Loss and/or damage to providers equipment

The Customer assumes complete responsibility for any loss of or damage to the Provider’s equipment (other than fair wear and tear) caused by any misuse of the equipment by the Customer, their employees or their guests .
The Customer shall be responsible for any loss of or damage to the Provider’s equipment caused by Theft , Fire, Flood or Accidental Damage.

The Customer agrees to, and understands the following:
a) The Customer will indemnify the Provider against any and all liability related to the Customer’s Event and use of the Provider’s equipment .
b) The Customer will indemnify the Provider against any and all liability associated with the use of any pictures taken at the Customer’s event by the Photo Booth or by its operatives , employees or affiliates .

The Customer agrees to, and understands the following:

All persons using the Photo Booth at the Customer’s Event hereby give The Photobooth Wagon the right and permission to copyright and to reproduce or otherwise use any photographic portraits or pictures of any Photo Booth user who may be included in whole or in part, via any or all media now or hereafter known for illustration, art, promotion, advertising, trade, or for any other purpose.
In addition the Customer, hereby releases, discharges and agrees to maintain The Photobooth Wagon free from any liability arising out of the taking of said picture or any subsequent processing or publication thereof including, without limitation, any claims for libel or invasion of privacy.
In the event of any abusive and/or threatening behaviour towards staff, or if we feel there is significant risk of damage, we reserve the right to terminate the hire.

Service Period

The Provider agrees to provide a Photo Booth operational and available for use for a minimum of 80% of the agreed service period, to permit maintenance of the Photo Booth should any be necessary

Miscellaneous terms

If any provision of these terms shall be unlawful, void, or for any reason unenforceable under contract law, then that provision, or portion thereof, shall be deemed separate from the rest of this contract and shall not affect the validity and enforceability of any remaining provisions, or portions thereof.
This is the entire agreement between the Provider and the Customer relating to the subject matter herein and shall not be modified except as agreed in writing by both parties.
In the unlikely event that it is not possible, other than for reasons beyond the Provider’s control, to provide an operational Photo Booth for at least 80% of the agreed service period, the Provider shall make a refund to the Customer calculated pro rata from the total charge made for the agreed service period.
Where the rental includes a photographic printer and for any reason printed photographs cannot be provided on site at the time of the event, the Provider will place the photographs on a web site which the Customer and their guests can access to place an order for prints of any photographs which will then be supplied and delivered by post, free of charge.
The Photobooth Wagon is not responsible for any consequential damages or lost opportunities upon breach of this agreement.